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gmail-filters.md

Gmail filters

Filter calendar invites/updates

  • Query: from:(-me) {filename:vcs filename:ics} has:attachment
  • Do this: Skip Inbox, Apply label "Calendar", Never send it to Spam, Never mark it as important, Categorize as Primary
  • XML entry (from export):
	<entry>
		<category term='filter'></category>
		<title>Mail Filter</title>
		<id>tag:mail.google.com,2008:filter:z123456*7890</id>
		<updated>2026-02-09T18:34:11Z</updated>
		<content></content>
		<apps:property name='hasTheWord' value='from:(-me) {filename:vcs filename:ics}'/>
		<apps:property name='hasAttachment' value='true'/>
		<apps:property name='label' value='Calendar'/>
		<apps:property name='shouldArchive' value='true'/>
		<apps:property name='shouldNeverSpam' value='true'/>
		<apps:property name='shouldNeverMarkAsImportant' value='true'/>
		<apps:property name='smartLabelToApply' value='^smartlabel_personal'/>
		<apps:property name='sizeOperator' value='s_sl'/>
		<apps:property name='sizeUnit' value='s_smb'/>
	</entry>

Filter emails coming to shared email address which don't have given words

  • Query: to:(team@example.com) -{"important alert"}
  • Do this: Skip Inbox, Apply label "To team", Never send it to Spam, Never mark it as important, Categorize as Primary
  • XML entry (from export):
	<entry>
		<category term='filter'></category>
		<title>Mail Filter</title>
		<id>tag:mail.google.com,2008:filter:z123456*7891</id>
		<updated>2026-03-12T15:49:59Z</updated>
		<content></content>
		<apps:property name='to' value='team@example.com'/>
		<apps:property name='doesNotHaveTheWord' value='&quot;important alert&quot;'/>
		<apps:property name='label' value='To team'/>
		<apps:property name='shouldArchive' value='true'/>
		<apps:property name='shouldNeverSpam' value='true'/>
		<apps:property name='shouldNeverMarkAsImportant' value='true'/>
		<apps:property name='smartLabelToApply' value='^smartlabel_personal'/>
		<apps:property name='sizeOperator' value='s_sl'/>
		<apps:property name='sizeUnit' value='s_smb'/>
	</entry>

Filter emails coming from certain address pattern but don't have certain subject

  • Query: from:(*@*.example.com) subject:(-"Example-Org Weekly Analytics")
  • Do this: Apply label "Example-org", Never send it to Spam, Never mark it as important, Categorize as Primary
  • XML entry (from export):
	<entry>
		<category term='filter'></category>
		<title>Mail Filter</title>
		<id>tag:mail.google.com,2008:filter:z123456*7891</id>
		<updated>2026-03-12T15:49:59Z</updated>
		<content></content>
		<apps:property name='from' value='*@*.example.com'/>
		<apps:property name='subject' value='-&quot;Example-Org Weekly Analytics&quot;'/>
		<apps:property name='label' value='Example-org'/>
		<apps:property name='shouldNeverSpam' value='true'/>
		<apps:property name='shouldNeverMarkAsImportant' value='true'/>
		<apps:property name='smartLabelToApply' value='^smartlabel_personal'/>
		<apps:property name='sizeOperator' value='s_sl'/>
		<apps:property name='sizeUnit' value='s_smb'/>
	</entry>

Filter emails coming from sender with given word in its title

  • Example: from: 'AwesomeCompany' via MemberGroup <members@example.com>
  • Query: from:("'AwesomeCompany'")
  • Do this: Skip Inbox, Apply label "AwesomeCompany", Never send it to Spam, Never mark it as important, Categorize as Primary
  • XML entry (from export):
	<entry>
		<category term='filter'></category>
		<title>Mail Filter</title>
		<id>tag:mail.google.com,2008:filter:z123456*7891</id>
		<updated>2026-03-12T15:49:59Z</updated>
		<content></content>
		<apps:property name='from' value='&quot;&apos;AwesomeCompany&apos;&quot;'/>
		<apps:property name='label' value='AwesomeCompany'/>
		<apps:property name='shouldArchive' value='true'/>
		<apps:property name='shouldNeverSpam' value='true'/>
		<apps:property name='shouldNeverMarkAsImportant' value='true'/>
		<apps:property name='smartLabelToApply' value='^smartlabel_personal'/>
		<apps:property name='sizeOperator' value='s_sl'/>
		<apps:property name='sizeUnit' value='s_smb'/>
	</entry>

Filter emails coming from certain address AND with given string in its title

  • Query: from:(notifications@example.com, example-operations[robot])
  • Do this: Skip Inbox, Apply label "Example Operations", Never send it to Spam, Never mark it as important, Categorize as Primary
  • XML entry (from export):
	<entry>
		<category term='filter'></category>
		<title>Mail Filter</title>
		<id>tag:mail.google.com,2008:filter:z123456*7891</id>
		<updated>2026-03-12T15:49:59Z</updated>
		<content></content>
		<apps:property name='from' value='notifications@example.com, example-operations[robot])'/>
		<apps:property name='label' value='Example Operations'/>
		<apps:property name='shouldArchive' value='true'/>
		<apps:property name='shouldNeverSpam' value='true'/>
		<apps:property name='shouldNeverMarkAsImportant' value='true'/>
		<apps:property name='smartLabelToApply' value='^smartlabel_personal'/>
		<apps:property name='sizeOperator' value='s_sl'/>
		<apps:property name='sizeUnit' value='s_smb'/>
	</entry>

Forward emails to another address and mark as read

  • Query: from:(*@example.com) subject:("To be Forwarded")
  • Do this: Skip Inbox, Mark as read, Apply label "Forwarded", Forward to myaddress@mydomain.com, Never send it to Spam, Never mark it as important, Categorize as Primary
  • XML entry (from export):
    <entry>
        <category term='filter'></category>
        <title>Mail Filter</title>
        <id>tag:mail.google.com,2008:filter:z123456*7891</id>
        <updated>2026-03-12T15:49:59Z</updated>
        <content></content>
        <apps:property name='from' value='*@example.com'/>
        <apps:property name='subject' value='&quot;To be Forwarded&quot;'/>
        <apps:property name='label' value='Forwarded'/>
        <apps:property name='shouldMarkAsRead' value='true'/>
        <apps:property name='shouldArchive' value='true'/>
        <apps:property name='forwardTo' value='myaddress@mydomain.com'/>
        <apps:property name='shouldNeverSpam' value='true'/>
        <apps:property name='shouldNeverMarkAsImportant' value='true'/>
        <apps:property name='smartLabelToApply' value='^smartlabel_personal'/>
        <apps:property name='sizeOperator' value='s_sl'/>
        <apps:property name='sizeUnit' value='s_smb'/>
    </entry>

Filter emails which have specific words

  • Query: from:(*@example.com) Launched, into. (in UI: Has the words: Launched, into)
  • Do this: Skip Inbox, Mark as read, Apply label "Example:Launched", Never send it to Spam, Never mark it as important, Categorize as Primary
  • XML entry (from export):
	<entry>
		<category term='filter'></category>
		<title>Mail Filter</title>
		<id>tag:mail.google.com,2008:filter:z123456*7891</id>
		<updated>2026-03-12T15:49:59Z</updated>
		<content></content>
		<apps:property name='from' value='*@example.com'/>
		<apps:property name='hasTheWord' value='Launched, into'/>
		<apps:property name='label' value='Example:Launched'/>
		<apps:property name='shouldArchive' value='true'/>
		<apps:property name='shouldNeverSpam' value='true'/>
		<apps:property name='shouldNeverMarkAsImportant' value='true'/>
		<apps:property name='smartLabelToApply' value='^smartlabel_personal'/>
		<apps:property name='sizeOperator' value='s_sl'/>
		<apps:property name='sizeUnit' value='s_smb'/>
	</entry>

Filter emails which have exact words combination

  • Query: from:(*@example.com) "changed this sentiment."
  • Do this: Skip Inbox, Mark as read, Apply label "Example:Changed", Never send it to Spam, Never mark it as important, Categorize as Primary
  • XML entry (from export):
	<entry>
		<category term='filter'></category>
		<title>Mail Filter</title>
		<id>tag:mail.google.com,2008:filter:z123456*7891</id>
		<updated>2026-03-12T15:49:59Z</updated>
		<content></content>
		<apps:property name='from' value='*@example.com'/>
		<apps:property name='hasTheWord' value='&quot;changed this sentiment.&quot;'/>
		<apps:property name='label' value='Example:Changed'/>
		<apps:property name='shouldArchive' value='true'/>
		<apps:property name='shouldNeverSpam' value='true'/>
		<apps:property name='shouldNeverMarkAsImportant' value='true'/>
		<apps:property name='smartLabelToApply' value='^smartlabel_personal'/>
		<apps:property name='sizeOperator' value='s_sl'/>
		<apps:property name='sizeUnit' value='s_smb'/>
	</entry>

Automaticaly move email to "bin" by filter

  • Query: from:(*@spammersite.com)
  • Do this: Mark as read, Delete it, Never send it to Spam, Never mark it as important, Categorize as Primary
  • XML entry (from export):
	<entry>
		<category term='filter'></category>
		<title>Mail Filter</title>
		<id>tag:mail.google.com,2008:filter:z123456*7891</id>
		<updated>2026-03-12T15:49:59Z</updated>
		<content></content>
		<apps:property name='from' value='*@pspammersite.com'/>
		<apps:property name='shouldMarkAsRead' value='true'/>
		<apps:property name='shouldTrash' value='true'/>
		<apps:property name='shouldNeverSpam' value='true'/>
		<apps:property name='shouldNeverMarkAsImportant' value='true'/>
		<apps:property name='smartLabelToApply' value='^smartlabel_personal'/>
		<apps:property name='sizeOperator' value='s_sl'/>
		<apps:property name='sizeUnit' value='s_smb'/>
	</entry>

Filter emails by mailing list

  • Query: list:(<all.us.example.com>)
  • Do this: Skip Inbox, Apply label "To everyone", Never send it to Spam, Never mark it as important, Categorize as Primary
  • XML entry (from export):
	<entry>
		<category term='filter'></category>
		<title>Mail Filter</title>
		<id>tag:mail.google.com,2008:filter:z123456*7891</id>
		<updated>2026-03-12T15:49:59Z</updated>
		<content></content>
		<apps:property name='hasTheWord' value='list:(&lt;all.us.example.com&gt;)'/>
		<apps:property name='label' value='To everyone'/>
		<apps:property name='shouldArchive' value='true'/>
		<apps:property name='shouldNeverSpam' value='true'/>
		<apps:property name='shouldNeverMarkAsImportant' value='true'/>
		<apps:property name='smartLabelToApply' value='^smartlabel_personal'/>
		<apps:property name='sizeOperator' value='s_sl'/>
		<apps:property name='sizeUnit' value='s_smb'/>
	</entry>
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